Section: Secretarial, Administration Vacancy 923

Post:Contract Administrators

Salary contractual

Requirements and conditions

Age:

Has no value

Gender

Has no value

Education:

Work schedule:

Has no value

Work place:

Sheffield

The announcement text:

JOB DESCRIPTION

Job Title Contract Administrator
Reports to Contract Manager
Hours of Work 8.00am - 5.00pm, Monday - Friday, 40 hours * week

PURPOSE OF THE JOB

The main feature of this role will be to offer support for the engineering and managerial staff on site, to ensure effective provision of administration support to the contract and the effective operate of the helpdesk function, maintaining concise records and detail of all transactions and correspondence. The role will require close liaison with the client.

RESPONSIBILITIES

1. Compiling the monthly and quarterly site financial reconciliation.
2. Developing systems and procedures to improve the overall efficiency of the office
3. Ensuring all documentation is up to date and raising new contract files when necessary
4. Acting as first point of contract for both external and internal customers
5. Supporting the Contract Management Team in ensuring a Quality System is kept up to date and in compliance
6. Supporting the Contract Management Team in ensuring the financial records, systems and reports are kept up to date, together with Invoicing and credit control
7. Liasing very closely with the site team and head office, ensuring accurate processing of quotations, purchase orders, invoices, time sheets and holiday records
8. Dealing with sub-contractor invoices and any associated queries, assisting with checking*processing for payment of monthly invoices
9. Operating and producing reports from the Intellect accounting system.
10. Carrying out the administration duties for the Planed Preventative Maintenance system.
11. Maintaining records and files to a Quality Standard
12. Call logging and help desk duties
13. Chasing payments and dealing with related queries
14. Update of schedule for starters, moves and changes documentation
15. Producing and signing off weekly PPM schedules
16. Dealing with day to day enquiries from the team and the Client
17. Day to day administration, including photocopying, and filing
18. General administration support to Management.
19. Undertake any other duties as requested by the Contract Manager

ACCOUNTABILITIES

1. Accountable to the Contract Manager.
2. Working collaboratively as part of the Contract team.
3. This post carries no direct budgetary responsibility.

PERSON SPECIFICATION

Education [Essential] A good basic education is essential, with formal qualification in maths and English.

[Desirable] Higher educational qualifications to A level*HNC*D or degree would be beneficial.

Training [Essential] Good PC based skills, with experience in Word * Excel and Outlook - intermediate to advanced level

[Desirable] PowerPoint and Access.

Experience -Managing administrative aspects of maintenance and project-type work.
-Previous experience of a helpdesk role using Frontline, Matrix or Concept software.
-Some financial * accounting experience would be an advantage.

Aptitude -Excellent verbal and good basic standard of written communication skills.
-Attention to detail and accuracy.
-Good organisational skills
-Able to respond immediately in a crisis
-Numerate.
-Able to work systematically and use own initiative.
-A commitment to continuous quality improvement
-Ability to work independently as well as part of a team
-Must demonstrate a strong sense of customer focus.
-Reliable
-Smart appearance.

Contact information

Employer:

Email:

515@jobinleeds.informnow.com

Phone:

020 7089 7777

Publication date: 2009-03-19 08:57:52

Vacancies
in Sheffield

Resume
in Sheffield

Section: Secretarial, Administration Vacancy 923

Vacancies in Sheffield

Resumein Sheffield

Section: Secretarial, Administration Vacancy 923

Vacancies
in Sheffield

Resume
in Sheffield